Process Documentation
Source. Verify. Document.
The process behind every Ostalin formulation — from ingredient selection to archived lot record.
The process behind every Ostalin formulation — from ingredient selection to archived lot record.
Seven documented stages, each with a formal archive entry. No batch is released without completion of all seven.
All ingredient candidates are reviewed against the current published nutritional research literature. This review is conducted by the lead formulation specialist and documented as a written assessment. The assessment identifies the proposed nutritional role, the supporting research basis, and the daily measure rationale.
Only ingredients that pass the research review are placed on the candidate list for formulation consideration. The rejection record is maintained alongside the acceptance record — both are held in the archive.
Once an ingredient is approved through research review, potential suppliers are identified and assessed. Each supplier is evaluated against a formal checklist that includes food-grade processing standards compliance, chain-of-custody documentation, geographic origin transparency, and the ability to supply a certificate of composition with each batch.
Suppliers that meet all criteria are added to the approved supplier registry. Those that do not are recorded as rejected with the specific reason for non-approval noted.
With sourcing confirmed, the formulation composition is designed. Each element is assigned a precise daily measure amount, documented with the rationale for that specific amount in the context of the full formula. Interactions between elements are reviewed and documented.
The composition document at this stage is a working draft, subject to revision at any stage before the final production sign-off. All draft revisions are retained with dates and the reason for each change.
Each production run is assigned a lot reference code before manufacture begins. The code format is: [formula abbreviation]-[batch number]-[revision letter]. This code appears on the product label, in the archive entry, and in all subsequent verification documentation.
The lot reference is the primary traceability key. Any enquiry about a specific batch can be resolved by cross-referencing the lot code in the archive.
After production, a sample from each lot is submitted to an independent laboratory for batch verification. The laboratory operates independently of Ostalin. Its role is to confirm that the elemental composition of the produced batch matches the documented formulation record within accepted tolerance bands, and that the label accurately reflects the verified composition.
Ingredient profiles in Ostalin formulations are selected based on published nutritional research and undergo independent batch verification for quality and labelling accuracy. The verification report for each lot is filed in the archive under the lot code and is available on request.
Ostalin formulations are registered with the applicable Polish regulatory authority under food-supplement classification. Products meet compositional and labelling requirements for nutritional supplement categories as established under current Polish and EU food law.
All regulatory filing documentation is retained and associated with the relevant lot record in the archive. Filing is reviewed and updated at each formulation revision point.
A complete archive entry is created for the batch before release. The entry contains: the lot reference code, composition document, supplier certificates, independent verification report, regulatory filing reference, and production date. The archive entry is reviewed and signed off by the lead formulation specialist before release.
No Ostalin batch is released without a complete archive entry. This requirement is unconditional. It applies regardless of production volume or timeline pressure.
Active ingredients are sourced from documented suppliers, with each batch accompanied by a certificate of composition. Sourcing prioritises suppliers whose facilities maintain food-grade processing standards.
The approved supplier registry is reviewed annually. New suppliers must pass the full assessment process before being approved. Existing suppliers are subject to re-assessment if there is any change in their processing facilities, ownership, or documentation practices.
Geographic origin is recorded for each ingredient in the formulation archive. The registry notes the country of origin, region where available, and the specific processing facility. Where named-region sourcing is possible, it is preferred and documented.
The independent laboratory confirms the active ingredient concentration of each element against the documented formulation record. Verification uses high-resolution analysis methods. Results are expressed as a concentration range against the target specification.
The verified composition is cross-referenced with the product label. Any discrepancy between the verified active ingredient content and the declared label value is flagged as a non-conformance. Non-conforming batches are not released.
Beyond compositional verification, the archive entry is reviewed for completeness before release. All required documents must be present and correctly associated with the lot code. Incomplete archive entries result in batch hold — not batch rejection, but delayed release pending resolution.
Warsaw archive — active since 2021.
Current revision: 02-C (2024).
The Ostalin archive is a document system, not a database. Each lot entry is a folder containing printed and digital copies of seven required documents. The folder is named by the lot reference code. It is retained for a minimum of five years from the production date.
The formulation record: element, role, daily measure, and research basis for each ingredient.
Certificate of composition from each supplier for each ingredient used in this batch.
The independent laboratory report confirming elemental concentration and labelling accuracy.
Filing confirmation from the Polish regulatory authority under food-supplement classification.
Batch production date, facility record, and lot assignment confirmation signed by the formulation specialist.
Formulations are reviewed annually as part of the supplier registry review cycle. Revisions are made only when the review identifies a substantive change in the published nutritional research or a sourcing change that affects the composition. The current revision for the Mineral Foundations complex is 02-C, last updated in 2024.
Verification reports are available on request for any lot that has been produced and released. Please contact us at [email protected] with the lot reference code from your product. The report will be provided within five working days.
Ingredient profiles in Ostalin formulations are selected based on published nutritional research. Each ingredient must pass a formal research review before it can be considered for inclusion. The review assesses the strength of the evidence base for the proposed nutritional role, not just its presence in the literature.
Ostalin formulations are registered with the applicable Polish regulatory authority under food-supplement classification. They meet compositional and labelling requirements for nutritional supplement categories as established under current Polish and EU food law.
Verification reports, supplier certificates, and composition documents are available for specific lot references. Requests are handled by the batch verification coordinator and returned within five working days.